The Board
of Directors prepares the information policy and discloses it to the public.
The Board of Directors is responsible for tracking, reviewing and developing
the Information Policy. The Committee of Corporate Governance informs the Board
of Directors, the Committee of Monitoring, the General Manager and the
Department in charge of Finance of issues including the “Information Policy”.
The
Investor Relations Unit is responsible for protecting and tracking the
information policy.
The
beneficiaries and institutions which are to be informed according to the
information policy are the following;
a- Existing Investors
b- Potential Investors
c- Beneficiaries
d- Regulatory Institutions
e- The public
Means to
Information:
The information policy
is implemented through the means below.
• Web sites
• Annual report
• Meetings with investors
• Special Situation Announcement
Form (SSAF)
• Media and press
announcements
• Trade Register Gazette,
other newspapers
• News channels (Reuters,
AP, Bloomberg, Foreks etc.)
• Communication means like
electronic mail etc.
• Telephone, Fax etc.
Responsibility:
The following
individual/individuals will be responsible for giving information are the
following:
—The Board of Directors
—The Committee of
Monitoring
—The Committee of
Corporate Governance
—General Manager
—Director of Finance
Issues to be disclosed:
The following issues
will be disclosed:
• Annual reports,
financial charts and their footnotes, independent auditing report and profit
distribution policy are communicated to investors, the public, beneficiaries
and regulatory institutions through the internet site and other distribution
channels
• Meetings, road shows and
analysis meetings are organized for the creditors, analysts and shareholders in
order to inform investors. The members of the Board of Directors, the general
manager, the director of finance, the Investor Relations Unit and auditors
attend these meetings. These meetings are organized at least once a year and
following the disclosure of financial charts twice.
• Any information about
the general meeting are made available to the public from the company
headquarters’ branches and announced to the public through the internet no
later than 3 weeks before the general meeting.
• Financial charts and the
independent auditing report are announced to the public quarterly.
• In case of occurrence of
special situations specified by SPK Serial:VIII, No:54 “Notice of Guidelines
for the Disclosure of Special Situations
to the Public”, disclosure of special conditions related to this are sent
to the SSCF.
• Meetings of the members
of the Board of Directors with the press are planned and organized by the
Investor Relations Unit. In case of matters that might affect the share value
of the Company, meetings with the press are organized provided that the members
of the Board of Directors have agreed upon jointly and the Investor Relations
Unit has been informed of them.
• Regarding the insiders,
an “insider trading” policy is formed for the members of the Board of
Directors, directors and employees.
The
obligations for security and protection of trade secrets of the company in line
with this policy are the following:
- Avoidance from
disclosing information involving trade secrets to unauthorized people
- Avoidance from purchase
and sale of goods or making recommendations to any people outside the company
about purchase and sale while holding such information
- Avoidance from
discussions involving such information by chatting on internet sites
- Avoidance from any
behaviours that might benefit personally or any people outside the company in
line with such information
After the “policy of
insider trading” has been developed inside the company, changing conditions are
monitored and reviewed periodically and are updated.
• In its statement about
whether it implements the Corporate Governance Principles published by the
Capital Markets Board, the company mentions what issues it has not been able to
implement together with their rationale in its annual reports and internet
site.
• The profit distribution
policy developed by the Board of Directors of the Company is disclosed to the
public. This policy is submitted to shareholders at the general meeting and
mentioned in the annual report.
• Except for disclosing
special situations, if there are any pending, finalized or continuing lawsuits
and penalties against the company, it informs the public of to what extent, at
what rate and by which authorized body/bodies such disclosure will be made.
People Authorized to
Disclose Information:
The people authorized to
disclose the information except for the above mentioned publicized information
are replied in writing or orally by the Group Chairman, the Chairman and
Members of the Board of Directors, the General Manager, the Director of Finance
or the Shareholder Relations Unit according to the level of information
request. Employees other than these people are not authorized to reply to
requests for information.
In order to prevent
inequality in disclosure any disclosure to the public are made exclusively and
simultaneously.
Web Sites:
The Company
uses the web site efficiently for enlightening the public. The information
requested by Part 2, 1.11.5 of the Notice of Capital Markets Board Corporate Governance
Principles to be on the company’s web site are given on the web site of the
company and updated regularly.
Disclosure
on the web site of the company does not substitute statements and disclosure of
special situations requested by the Capital Markets Legislation.
The company discloses information to the public in
Turkish and/or English through its web site.
Ban on Disclosure:
In order to prevent
incorrect or unauthorized disclosure, the company avoids from disclosing
information that has not been announced to the public until financial charts
and footnotes are published quarterly as of the 15th of the month following the
end of the accounting period. It is not allowed to give an opinion and discuss
about non-disclosed financial information of the company and to reply to
questions about this as required by the principle of confidentiality.